Frequently asked Questions

If you would like your documentation to be sent as an email attachment our charge is £59.99 (inc) or £95.00 if you would prefer to have had copy documentation sent out to you by First Class Post. Our fees are inclusive of all Government Filing Fees.

You will receive:

Certificate of Incorporation

Memorandum and Articles of Association (two copies if package sent by post)

First Board Meeting Minutes

Share Certificate(s) (or Members' Certificates is company registered by guarantee)

Company Registers

Form SH01 – Notice of Allotment of Shares* (not applicable to companies registered by guarantee)

Form AA01 – Change of Accounting Reference Date

*For future use if required

We require the following information:

Proposed Company Name

Registered Office Address

This address will be used for statutory mail from Companies House and HM Revenue and Customs. Your registered office is required to be in England and Wales, Scotland or Northern Ireland. It cannot be a PO Box.

Director Details (minimum 1)

• First name

• Last name

• Date of Birth (Must be 16 years or older)

• Nationality

• Occupation

• Country of Residence

• Residential Address

• Service Address (can be the same as the Registered Office Address or Residential Address)*

• 3 Security Questions (these act as an online signature)

  • First three letters of Mothers Maiden Name

  • First three letters of Eye colour

  • First three letters Fathers first name

Shareholder Details (minimum 1 - can be the director)

• First name

• Last name

• Residential Address

• Service Address (can be the same as the Registered Office Address or Residential Address)*

• Share Currency (GBP, EUR)

• Number of shares

• Value per share

• 3 Security Questions (these act as an online signature)

  • First three letters of Mothers Maiden Name

  • First three letters of Eye colour

  • First three letters Fathers first name

Secretary Details (not compulsory)

• First name

• Last name

• Residential Address

• Service Address (can be the same as the Registered Office Address or Residential Address)*

• 3 Security Questions (these act as an online signature)

  • First three letters of Mothers Maiden Name

  • First three letters of Eye colour

  • First three letters Fathers first name

*The Service Address is the official address of a company director. It serves as the official contact address for the individual where they receive statutory personal mail from HMRC and Companies House. A registered office, on the other hand, is the official contact address for the company or LLP itself.

Registering as a sole trader informs HMRC that you are going to be self-employed and will be earning money through your own business. It does not register your business, or create a business; it just tells HMRC what you are doing so that they know how to tax you. As a sole trader you are trading as an individual and taking on all financial and legal liability yourself.

A Company is a separate legal entity and has the benefit of Limited Liability from legal and financial issues. Profits are subject to Corporation Tax, which is currently set at 20% (the Government has stated its intention to cut Corporation Tax to 17% by 2020).

If you are the director and shareholder of a limited company, you may choose to take a small salary and draw most of your income in the form of dividends. By doing this you can minimise the amount of National Insurance Contributions (NICs) you have to pay because dividends are taxed separately, and are not subject to NICs. For more information we recommend that you seek advice from your accountant/tax adviser.

Anyone can become a company director (unless they have been specifically banned from doing so - usually as a result of bankruptcy or legal proceedings). You have to be 16 years of age or older to form a company (Section 157 Companies Act 2006) although in practical terms it is extremely difficult to do things like open a bank account for your company until you are 18.

You only need one person to form a limited company. According to Section 154 of the Companies Act 2006 - A company limited by shares requires at least one (non-corporate) director but there may be more and it is possible for a limited company to be director of another limited company, provided there is at least one person who is already a director.

There is no longer a requirement to have a company secretary (Section 270 The Companies Act 2006) but you may choose to do so if you wish.

Since Section 270 of the Companies Act 2006 came into force there is no legal requirement for a private limited company to have a secretary. Anyone can act as the Company Secretary of a private limited company and a person may consent to act as both the Company Secretary and be a Director of the same limited company.

If an application if filed on your behalf during normal business hours (i.e. 9am-5pm) we typically receive the registration number the next morning (although it can on occasion arrive the same day)

Both a Memorandum of Association and Articles of Association are required for a company formed in the UK under the Companies Act 2006 and previous Companies Acts. The Memorandum of Association is the document that sets up the company and the Articles of Association set out how the company is run, governed and owned.

The Certificate of Incorporation is the document issued to confirm that Companies House has incorporated your company name and states the date of incorporation and the company number.

The following restrictions and requirements must be taken into account when choosing a company name:

• It must be unique – it cannot be the ‘same as’ or ‘too like’ the name of an existing company.

• It must end with “limited” or “Ltd”. Companies situated in Wales may use the Welsh equivalents "Cyfyngedig" or "Cyf".

• Certain characters, signs, symbols and punctuation are not be permitted (see link below).

• It cannot suggest a connection with HM Government, a devolved government or administration, or a specified public authority.

• Permission is required if it includes any sensitive words or expressions (see link below).

• It can only be a maximum of 60 characters long.

• Public Limited Companies must add "PLC" or "Public Limited Company" at the end.

• It should not be offensive or include offensive words.

• You must not include www at the beginning.

You should also check your company name against the Trade Mark Register to make sure it’s not registered as a trade mark.

Most commonly, you see one hundred shares issued in small companies. This allows the allocation of the shares to reflect the shareholders’ commitment to/control of the company, while being inexpensive. The issue of 100 shares also makes it easier to define percentage holdings when there is more than one shareholder.

A registered office is the official contact address for the company or LLP itself.

The Service Address is the official address of a company director. It serves as the official contact address for the individual where they receive statutory personal mail from HMRC and Companies House.

The most common reason for a company being dissolved is the failure to file documents at Companies House. The process of reinstating the Company will depend on how and why it was dissolved.

If it was dissolved by Companies House due to administrative error by the company officers and it was trading at the time of dissolution then it is possible to apply for an Administrative Restoration. This requires that all outstanding documents are filed and all penalties paid and confirmation that the company intends to continue trading following its restoration.

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